{"id":259324,"date":"2025-07-11T13:01:23","date_gmt":"2025-07-11T07:31:23","guid":{"rendered":"https:\/\/idsnext.com\/?page_id=259324"},"modified":"2025-09-26T09:56:40","modified_gmt":"2025-09-26T04:26:40","slug":"administrative-assistant","status":"publish","type":"page","link":"https:\/\/idsnext.com\/careers\/administrative-assistant\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"

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Administrative Assistant<\/h1>\n

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Sri Lanka<\/div>\n

[\/et_pb_text][\/et_pb_column][et_pb_column type=”1_3″ _builder_version=”4.16″ _module_preset=”default” custom_css_main_element=”align-self: flex-end;” pac_dcm_carousel_specific_module_num=”0″ global_colors_info=”{}”][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=”4.16″ _module_preset=”default” width=”90%” custom_margin=”-140px||||false|false” custom_padding=”0px||0px||false|false” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.16″ _module_preset=”default” pac_dcm_carousel_specific_module_num=”0″ global_colors_info=”{}”][et_pb_image src=”https:\/\/idsnext.com\/wp-content\/uploads\/2021\/11\/Icon-TriColour-1.png” title_text=”Icon-TriColour” align=”right” disabled_on=”on|on|off” _builder_version=”4.18.0″ _module_preset=”default” width=”200px” global_colors_info=”{}”][\/et_pb_image][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ admin_label=”The leading advantage” _builder_version=”4.22.1″ _module_preset=”default” background_color=”#f8f8f8″ min_height=”210.7px” custom_padding=”6px||0px||false|false” da_disable_devices=”off|off|off” global_colors_info=”{}” da_is_popup=”off” da_exit_intent=”off” da_has_close=”on” da_alt_close=”off” da_dark_close=”off” da_not_modal=”on” da_is_singular=”off” da_with_loader=”off” da_has_shadow=”on”][et_pb_row admin_label=”Heading” _builder_version=”4.16″ _module_preset=”default” width=”90%” custom_margin=”||||false|false” custom_padding=”||||true|false” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.16″ _module_preset=”default” pac_dcm_carousel_specific_module_num=”0″ global_colors_info=”{}”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” header_font=”|700|||||||” header_text_align=”left” header_text_color=”#ef4f51″ header_font_size=”32px” custom_margin=”0px||||false|false” custom_padding=”0px||||false|false” global_colors_info=”{}”]<\/p>\n

ABOUT US<\/h1>\n

[\/et_pb_text][et_pb_text _builder_version=”4.22.1″ _module_preset=”default” custom_margin=”-31px|||||” global_colors_info=”{}”]<\/p>\n

IDS Next is Asia’s largest provider of hospitality software. With unmatched industry expertise, IDS Next designs, develops, markets and maintains a comprehensive range of information management systems for various hospitality businesses, including hotels, restaurants, and leisure operations. We help hospitality professionals focus on providing efficient service by developing strategically sound, user-friendly software that enables higher productivity and greater profitability. <\/p>\n

[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ admin_label=”The leading advantage” _builder_version=”4.22.1″ _module_preset=”default” background_color=”#FFFFFF” custom_padding=”6px||||false|false” da_disable_devices=”off|off|off” global_colors_info=”{}” da_is_popup=”off” da_exit_intent=”off” da_has_close=”on” da_alt_close=”off” da_dark_close=”off” da_not_modal=”on” da_is_singular=”off” da_with_loader=”off” da_has_shadow=”on”][et_pb_row column_structure=”3_5,2_5″ admin_label=”Heading” _builder_version=”4.22.1″ _module_preset=”default” width=”90%” custom_margin=”||||false|false” custom_padding=”13px||13px||true|false” global_colors_info=”{}”][et_pb_column type=”3_5″ _builder_version=”4.16″ _module_preset=”default” pac_dcm_carousel_specific_module_num=”0″ global_colors_info=”{}”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” header_font=”|700|||||||” header_text_align=”left” header_text_color=”#ef4f51″ header_font_size=”32px” custom_margin=”0px||||false|false” custom_padding=”0px||||false|false” global_colors_info=”{}”]<\/p>\n

RESPONSIBILITIES<\/h1>\n

[\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” text_font_size=”16px” custom_margin=”-31px|||||” global_colors_info=”{}”]<\/p>\n

Financial Administration:<\/strong><\/p>\n

    \n
  • Manage petty cash, including recording, controlling, and tracking expenses, and prepare monthly department and product-wise reports.<\/li>\n
  • Prepare and submitstatutory payment documents (e.g., T10 certificates, APIT return data, ETF returns, EPF C forms) to relevant authorities.<\/li>\n
  • Prepare PSC contracts and dispatch proforma invoices for AMC (Annual Maintenance Contracts) and subscriptions to clients.<\/li>\n
  • Follow up on AMC and subscription payments from clients and update the collection sheet.<\/li>\n
  • Prepare monthly Management Information System (MIS) reports by accurately inputting details.<\/li>\n<\/ul>\n

    Office and Claims Management:<\/strong><\/p>\n

      \n
    • Handle OPD claims and maintain accurate insurance documents (renewals, employee inclusions, and deletions).<\/li>\n
    • Manage the laptop inventory, ensuring accurate records, facilitating repairs, and verifying that all laptops are in excellent working condition.<\/li>\n
    • Procure new equipment and supplies by obtaining quotations from suppliers, comparing costs, and negotiating purchase agreements for new equipment, office renovations, and call center setups.<\/li>\n<\/ul>\n

      General Administrative Support:<\/strong><\/p>\n

        \n
      • Provide administrative support for various task including travel upon request.<\/li>\n<\/ul>\n

        [\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” header_font=”|700|||||||” header_text_align=”left” header_text_color=”#ef4f51″ header_font_size=”32px” custom_margin=”0px||||false|false” custom_padding=”0px||||false|false” global_colors_info=”{}”]<\/p>\n

        SKILLS<\/h1>\n

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          \n
        • A minimum of 1 year of experience in an office assistant role or a related administrative or financial
          support position.<\/li>\n
        • Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).<\/li>\n
        • Excellent written and verbal communication skills.<\/li>\n
        • Highly organised and detail-oriented, with the ability to multitask and prioritize effectively.<\/li>\n
        • Strong problem-solving skills and a proactive approach to tasks.<\/li>\n
        • Ability to work both independently and collaboratively within a team.<\/li>\n
        • Professional demeanor with the ability to handle confidential information discreetly.<\/li>\n
        • A Diploma in IT will be considered an added advantage. Ability to work independently and
          collaboratively within a team.<\/li>\n
        • Professional demeanor with the ability to handle confidential information discreetly.<\/li>\n
        • Strong problem-solving skills and a proactive approach to tasks.<\/li>\n<\/ul>\n

          [\/et_pb_text][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” header_font=”|700|||||||” header_text_align=”left” header_text_color=”#ef4f51″ header_font_size=”32px” custom_margin=”0px||||false|false” custom_padding=”0px||||false|false” global_colors_info=”{}”]<\/p>\n

          CANDIDATE REQUIREMENTS<\/h1>\n

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            \n
          • Bachelor\u2019s \/ Master degree in a Administration related discipline.<\/li>\n
          • Minimum of 3 years of experience, preferably in the hospitality industry, is an added advantage.<\/li>\n<\/ul>\n

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            SUBMIT YOUR APPLICATION<\/p>\n<\/h2>\n

            [\/et_pb_text][dsm_contact_form_7 cf7_library=”259329″ input_background_color=”#f9f9f9″ file_padding=”12px||12px||false|false” _builder_version=”4.27.4″ _module_preset=”default” labels_line_height=”1.5em” input_textarea_select_text_color=”#808080″ date_field_text_color=”#808080″ placeholder_text_color=”#808080″ file_font_size=”14px” custom_button_one=”on” button_one_text_color=”#FFFFFF” button_one_bg_color=”#ef4f51″ button_one_border_color=”RGBA(255,255,255,0)” button_one_border_radius=”49px” custom_margin=”-20px||0px||false|false” custom_padding=”0px||0px||false|false” border_radii_image=”on|10px|10px|10px|10px” border_width_bottom_image=”1px” border_color_bottom_image=”#f27a46″ global_colors_info=”{}”][\/dsm_contact_form_7][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ admin_label=”End Section” module_id=”NewsletterSubscribe” _builder_version=”4.16″ _module_preset=”default” background_color=”#FC7B47″ custom_padding=”50px||50px||true|false” da_disable_devices=”off|off|off” locked=”off” global_colors_info=”{%22gcid-f7104d74-35c5-4a3a-957e-98b4d8f18b29%22:%91%93,%22gcid-fe149f28-d17b-41e3-8ffd-3f280d8cfa3f%22:%91%93,%22gcid-72e3932b-e1d8-468d-8e45-4471baa12e48%22:%91%93}” da_is_popup=”off” da_exit_intent=”off” da_has_close=”on” da_alt_close=”off” da_dark_close=”off” da_not_modal=”on” da_is_singular=”off” da_with_loader=”off” da_has_shadow=”on”][et_pb_row _builder_version=”4.16″ _module_preset=”default” custom_margin=”||0px||false|false” custom_padding=”0px||0px||false|false” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.16″ _module_preset=”default” pac_dcm_carousel_specific_module_num=”0″ global_colors_info=”{}”][et_pb_text _builder_version=”4.16″ _module_preset=”default” text_text_color=”#FFFFFF” text_font_size=”16px” header_font=”|600|||||||” header_5_font=”|600|||||||” header_5_text_color=”#D62125″ header_5_font_size=”17px” custom_margin=”||18px||false|false” custom_padding=”||0px||false|false” global_colors_info=”{}”]<\/p>\n

            Want to know more about IDS Next?<\/p>\n

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            Administrative AssistantSri LankaABOUT USIDS Next is Asia’s largest provider of hospitality software. With unmatched industry expertise, IDS Next designs, develops, markets and maintains a comprehensive range of information management systems for various hospitality businesses, including hotels, restaurants, and leisure operations. We help hospitality professionals focus on providing efficient service by developing strategically sound, user-friendly software that enables higher productivity and greater profitability. RESPONSIBILITIESFinancial Administration: Manage petty cash, including recording, controlling, and tracking expenses, and prepare monthly department and product-wise reports. Prepare and submitstatutory payment documents (e.g., T10 certificates, APIT return data, ETF returns, EPF C forms) to relevant authorities. Prepare PSC contracts and dispatch proforma invoices for AMC (Annual Maintenance Contracts) and subscriptions to clients. 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Procure new equipment and supplies by obtaining quotations from suppliers, comparing costs, and negotiating purchase agreements for new equipment, office renovations, and call center […]<\/p>\n","protected":false},"author":3,"featured_media":0,"parent":7063,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","inline_featured_image":false,"footnotes":""},"class_list":["post-259324","page","type-page","status-publish","hentry"],"yoast_head":"\nAdministrative Assistant - Hospitality Software Solutions | IDS Next<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/idsnext.com\/careers\/administrative-assistant\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Administrative Assistant\" \/>\n<meta property=\"og:url\" content=\"https:\/\/idsnext.com\/careers\/administrative-assistant\/\" \/>\n<meta property=\"og:site_name\" content=\"Hospitality Software Solutions | IDS Next\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/idsnext\" \/>\n<meta property=\"article:modified_time\" content=\"2025-09-26T04:26:40+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:site\" content=\"@idsnext\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"9 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/idsnext.com\/careers\/administrative-assistant\/\",\"url\":\"https:\/\/idsnext.com\/careers\/administrative-assistant\/\",\"name\":\"Administrative Assistant - Hospitality Software Solutions | IDS Next\",\"isPartOf\":{\"@id\":\"https:\/\/idsnext.com\/#website\"},\"datePublished\":\"2025-07-11T07:31:23+00:00\",\"dateModified\":\"2025-09-26T04:26:40+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/idsnext.com\/careers\/administrative-assistant\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/idsnext.com\/careers\/administrative-assistant\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/idsnext.com\/careers\/administrative-assistant\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/idsnext.com\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Careers\",\"item\":\"https:\/\/idsnext.com\/careers\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"Administrative Assistant\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/idsnext.com\/#website\",\"url\":\"https:\/\/idsnext.com\/\",\"name\":\"IDS NEXT | Comprehensive Enterprise Hospitality Solutions\",\"description\":\"Enterprise Cloud Hospitality Platform of the Future\",\"publisher\":{\"@id\":\"https:\/\/idsnext.com\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/idsnext.com\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Organization\",\"@id\":\"https:\/\/idsnext.com\/#organization\",\"name\":\"%%sitename%%\",\"url\":\"https:\/\/idsnext.com\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/idsnext.com\/#\/schema\/logo\/image\/\",\"url\":\"https:\/\/idsnext.com\/wp-content\/uploads\/2025\/04\/IDS-Next.png\",\"contentUrl\":\"https:\/\/idsnext.com\/wp-content\/uploads\/2025\/04\/IDS-Next.png\",\"width\":500,\"height\":500,\"caption\":\"%%sitename%%\"},\"image\":{\"@id\":\"https:\/\/idsnext.com\/#\/schema\/logo\/image\/\"},\"sameAs\":[\"https:\/\/www.facebook.com\/idsnext\",\"https:\/\/x.com\/idsnext\",\"https:\/\/in.linkedin.com\/company\/ids-next\",\"https:\/\/www.instagram.com\/ids_next\",\"https:\/\/www.youtube.com\/@idsnext\"],\"description\":\"IDS Next is a global leader in hospitality technology solutions, offering cloud-native SaaS software and hospitality ERP that empower hotels, resorts, restaurants, banquets, and wellness and leisure venues to streamline operations, optimise workflows, and drive growth. 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